2012-13 CALENDAR for ACADEMIC PERSONNEL ACTIONS
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I. SENATE FACULTY
The following deadlines are established by the Campus Provost/Executive Vice Chancellor to ensure timely completion of the academic personnel review process. Please refer to the campus academic policy manual (CAPM 400.220.2) for additional details concerning these deadlines.
Files are due no later than the final deadlines published below, and candidate materials may be due earlier if a different deadline is established by the department chair and/or dean. Many departments report that confirming external reviewers over the summer allows the candidate's materials to be sent out immediately in the fall, which is helpful in meeting campus deadlines. The Academic Personnel Office recommends this process as a best practice.
Files received at the same time are prioritized by CAP (and the Academic Personnel Office) as follows: appointment and retention files; tenure and mid-career reviews; other actions with ad hoc committee review; and then all other actions. Because of this prioritization, CAP may need to delay review of some files it receives until a subsequent agenda. Decision letters will be sent to candidates both electronically and via campus mail; appropriate academic administrative officers will receive electronic copies only.
A. MERIT INCREASES, REAPPOINTMENTS, MID-CAREER APPRAISALS, and PROMOTIONS
DEPARTMENT CHAIR DEADLINE
Department Chair has initial meeting with candidate, including review of Checklist To Assure Fairness
June 8, 2012 (if possible, start in May)
CANDIDATE DEADLINE
DEPARTMENT DEADLINESCandidate's materials are due in the department
September 24, 2012 or by earlier deadline established by department
Faculty who do not submit a complete file by this deadline, or the earlier one established by the department, will be considered to have deferred the 2011-12 action, and a subsequent action will not be retroactive (except that reappointment and mandatory reviews cannot be deferred).
Merit files are due in the divisionMid-Career, Promotion, Step 6, and Above-Scale files are due in division
December 7, 2012 (forward when completed even if earlier)
January 18, 2013 (forward when completed even if earlier)
DIVISION DEADLINES
Merit files are due to CAP for dean's authority actions or in the Academic Personnel Office for EVC/Chancellor authority actionsPromotion, Mid-Career Appraisal, Step 6, and Above-Scale files are due in the Academic Personnel Office
February 1, 2013 (forward when completed even if earlier)
March 1, 2013 (forward when completed even if earlier)
B. APPOINTMENT FILES
Close contact with the Academic Personnel Office will facilitate the expeditious handling of ladder rank appointments. Tenured appointments may require one or two months if an ad hoc personnel review committee is convened; other appointments require two to four weeks after submission by the Dean. Deans may establish deadlines for submission of appointment files, taking into consideration the following deadlines that the campus is required to meet:
Formal offers for intercampus transfer (i.e., from another UC campus)
Formal offers to candidates holding tenure or tenure-track appointments at AAU institutions and other California institutions
April 1, 2013 (http://www.ucop.edu/acadadv/acadpers/apm/apm-510.pdf )
April 30, 2013 (http://www.ucop.edu/acadadv/acadpers/apm/apm-501.pdf )
II. NON-SENATE ACADEMICS
A. DEAN AUTHORITY ACTIONS
Deans may establish deadlines for those personnel actions that have been delegated to them.
B. ALL ACTIONS REQUIRING APPROVAL OF CAMPUS PROVOST/EXECUTIVE VICE CHANCELLOR OR CHANCELLOR
Divisional offices are asked to forward the following calendar to units that may initiate non-Senate academic personnel actions approved by the EVC/Chancellor.
- Reminder: All files to be effective July 1, 2012 were due in the Academic Personnel Office
April 2, 2012
- Reminder: Appointments and reappointments to be effective fall quarter 2012 were due in the Academic Personnel Office
April 13, 2012
- Appointments and reappointments to be effective winter quarter 2012 are due in the Academic Personnel Office
November 16, 2012
- Appointments and reappointments to be effective spring quarter 2012 are due in the Academic Personnel Office
February 15, 2013
- All files to be effective July 1, 2013 are due in the Academic Personnel Office
April 1, 2013
- Appointments and reappointments to be effective fall quarter 2013 are due in the Academic Personnel Office
April 15, 2012